1. Share the usable entrance
Identify the entrance the driver should actually use. Send the property address, gate or receiving instructions and the name of someone who can resolve an access problem. Share codes directly with the rental office. If you need a call before arrival, request it when arranging delivery and confirm the communication plan.
2. Measure access and placement
Start at the street or unloading point and follow the entire route. Measure the tightest opening and the turns beyond it; note overhead obstacles, steps, slopes and soft surfaces. Reserve level placement with a clear door swing. Larger accessible units also need room for the approach and maneuvering outside.
| Look at | Tell the rental team |
|---|---|
| Gate and turns | Clear width, corner space and whether the gate opens fully |
| Surface | Paving, gravel, soil, grade and any recently disturbed ground |
| Overhead route | Branches, eaves, wires or structures affecting clearance |
| Service approach | Where a service vehicle can stop and what could block the route |
| Trailer setup | Tow access, deployed steps, tongue clearance and utility locations |
3. Confirm water and power where needed
A standard portable toilet does not need a site utility hookup. Trailers and showers can need a particular water and power arrangement. Show the supply locations and hose or cable routes to the rental team before preparing connections; the requirements depend on the actual model being booked.
4. Keep the route available
Photograph or mark the agreed placement before other equipment arrives. Fences, tables, parked vehicles and material deliveries can obstruct access later. Preserve the route through service and pickup, and speak with the office before moving a unit or changing where a vehicle can stop.
5. Arrange collection
Contact the rental office when the unit is ready for collection. Confirm the gate arrangement, reachable contact and any venue deadline. Keep the equipment in its agreed location with access available until pickup is complete.